Administrative/Office Support

Description
Monday through Friday, 8am - 5pm; DIRECT HIRE!

We are seeking a dedicated and organized Administrative Assistant to join our Client's team. The ideal candidate will be responsible for providing exceptional support, strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Duties:

Respond to inquiries from the public and/or partners; provide technical assistance regarding program requirements
Assist with developing training materials
Assist in processing requisitions and reviews, and with the preparation of funding requests
Maintain files, including electronic
Compile data for review and analysis; update database
Prepare invoices, check requests, and purchase orders
Schedule meetings, appt's, and travel arrangements
Review website and brochures; update as needed
Process mail
Other duties as assigned
Review files and reports; identify trends and make recommendations for training and continuous process improvement
Create reports
Other tasks as assigned

Gold-Level benefit package offered upon hire! Excellent career opportunity!

Requirements
Proven experience in an administrative role and/or financial reconciliation and report preparation
Strong computer literacy with proficiency in Microsoft Office Suite or similar software.
Excellent data entry skills with a high level of accuracy.
Ability to proofread, edit, and make grammatical corrections
Exceptional customer service skills with a friendly demeanor.
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong attention to detail and organizational skills are essential.
Two good employment references; high school diploma or equivalent

Contact
Dawn True
dawnt@capitalareastaffing.com

Description
DIRECT HIRE! Monday through Friday, 8 - 5. Very robust benefit package!

Position assists with the oversight of regulatory administration of projects within our Client's multi-family portfolio of properties, working with Asset Mgr II's/III's, owners and management companies, as well as federal regulatory agencies providing funding and contract work. Experience with comprehending and interpreting legal documents and regulatory guidelines, as well as knowledge of the affordable housing industry is strongly desired.

Review projects for compliance to federal, state and agency regulatory requirements; proactively monitor to anticipate developing issues and risks
Conduct management and occupancy reviews
Review management documents when a document or ownership change occurs
Assist drafting Notice of Violations and defaults when non-compliance is identified
Perform essential tasks required under the Performance Based Contract Administration
Provide timely reporting of results of the review
Perform on-site inspections
Timely response to tenant inquiries regarding any life safety concerns
Assist with Section 8 Contract Renewal Process, Rent Increases, and Special Claims
Maintain working knowledge of various federal and state program regulations application to the portfolio's - provide training and technical assistance to owners and management agents
Respond to resident, owners, managers and other external inquiries/issues
Provide support to the Asset Managers in processing ownership transfers
Other duties as assigned

Position requires Certified Occupancy Training Specialist (COS), Fair Housing Training, and competency with multiple department databases within the first year of employment

$22.17/hr.
Excellent benefit package offering 100% employer paid premium health insurance for employees, Dental, Life, Vision; EAP, FSA, PTO, retirement plan, tuition reimbursement, and more!

Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience; working knowledge of MS Office, strong communication skills and initiative.

Contact
Dawn True
DawnT@CapitalAreaStaffing.com

Description
Are you passionate about holistic health and helping others on their wellness journey? BASS is recruiting a Client Advocate for our client, a local holistic health practice. In this position you will provide ongoing patient support both at and between appointments, helping to ensure their questions are answered and their wellness goals are being met.

This position is 30-32 hours per week, scheduled within 9am-5pm, Monday thru Friday (some flexibility possible); must also be available Thursday from 7:00-8:00pm for a weekly group client meeting. The pay is $18-24/hr, depending on experience.

Responsibilities:

-In-Office Treatments: Prepare patients for their appointments and assist the practitioner with therapies and scans.
-Patient Outreach & Support: Follow up after appointments, answer patient questions about their health plans, and offer further resources and guidance.
-Social Media & Community Engagement: Help manage and engage with our client's Facebook groups. Also monitor and respond to inquiries through our client's private portal.
-Administrative Duties: Maintain records of all communications to ensure seamless support within the team.

Requirements
-Must have an enthusiasm for holistic health care!
-Strong customer service background with a professional, empathetic demeanor.
-Medical experience (especially in holistic medicine, chiropractic, or related fields) preferred
-Strong computer skills; experience manage professional social media platforms (Facebook, Instagram, etc.) a plus.
-Strong organizational skills, attention to detail, and ability to work independently.

If you’re passionate about holistic wellness and love building patient relationships, then email your resume today!

Contact
Chris Avery
jobs@BangorAreaStaffing.com

Phone
207-217-6580

Description
We are seeking a professional and reliable Front Desk Administrator to join our client’s busy legal office. The ideal candidate will be the welcoming face of their firm, ensuring clients feel at ease while managing essential administrative tasks. The typical schedule is Monday thru Friday, 8:30am-5:00pm. Dress code is business casual. Starting pay is $20-$22 per hour.

Key Responsibilities:
• Answer and direct phone calls promptly and courteously
• Perform typing and data entry tasks with accuracy
• Prepare documents using word processing skills
• Create/maintain physical files
• Provide administrative support as needed

This is an excellent opportunity to become a valued part of a respected team!

Requirements
• Proven experience in a reception or front desk role.
• Working knowledge of MS Word and Adobe for PDF files
• Legal experience ideal, but not required
• Strong communication and organizational skills
• A positive attitude and ability to handle multiple tasks efficiently while maintaining confidentiality
• Two employment references
• High School Diploma or equivalent
• Mature work ethic

Contact
Dawn True
Dawnt@capitalareastaffing.com

Description
BASS is seeking candidates for a Front Office Administrative position for our eyecare client. Your welcoming personality will work perfect when you are greeting patients, answering phones and working with an amazing staff. This position offers opportunity for growth with our client! Full-time, $16 per hour.

Some other duties will be:
-Schedule appointments and do reminders
-Responsible for maintaining efficient patient flow
-Inputting charges and payments; verify insurance
-Keeping reception area and patient bathroom neat and orderly

Requirements
You bring:
-Data entry and computer skills
-Knowledge of Crystal Practice Management software is a plus
-Great time management skills
-Provide outstanding customer service to patients, vendors, and co-workers
-Requirement: Willing to obtain entry level certification after 6 months of employment

Mon-Fri, 8 am to 5 pm (one day per week 10 am to 7 pm) and every 2nd or 3rd Sat, 9 am to 4 pm. This position is a Contract to Hire and our client offers great benefits when you go permanent (includes an employee discount!). Email your resume today!

Contact
Chris Avery
jobs@bangorareastaffing.com

Phone
207-217-6580

Description
Full-time, long-term position; slated to last until June, 2025. Great opportunity to gain experience and make yourself more marketable! Mon - Fri, 7:30/8 am to 3:30/4 pm. This is a multi-faceted role and will entail the following:

Maintain/update employee records and HR databases
Benefit administration tasks
Assist employees with benefit enrollment and changes
Assist in coordinating open enrollment, including distributing materials and assisting employees with elections
Process benefits-related paperwork and maintain records
Track eligibility and enrollments for benefits programs
Assist in processing and tracking of FMLA, disability, and workers' compensation claims
Other tasks as assigned

$20 - $25/hr., DOE

Requirements
Two employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent; HR and/or Administrative experience

Contact
Dawn True
dawnt@capitalareastaffing.com